Facilities Specialist

Bonus Type

Summary

BOK Financial is committed to fostering long-term client relationships by attracting top talent. The company emphasizes innovation, growth, and teamwork, providing a dynamic environment for employees to excel. At BOK Financial, we believe in the power of being one team. Success is achieved through a dedication to high standards, a passion for excellence, and a collaborative spirit that unites us in our mission.

Job Description

The Facilities Specialist plays a key role in ensuring the efficient operation of the Facilities Management & Engineering department by providing both administrative and operational support. This role combines traditional administrative responsibilities with hands-on coordination of facilities-related activities. The position is responsible for managing schedules, maintaining documentation, facilitating communication, and tracking project progress. Operating with a level of autonomy, the Facilities Specialist is entrusted with ownership of assigned functions and contributes to the overall effectiveness of departmental operations.

Team Culture

Every day, our team members push the boundaries of what’s possible, striving for excellence with our teams, clients, and business. As a financial institution that breaks the mold, we focus on building relationships through expertise and sound advice, rather than merely promoting products. Join us to build your career, fuel your curiosity, develop lasting relationships, and make a real impact. Even after more than a century, we’re more excited than ever about our future. 

How You'll Spend Your Time

• You will provide proactive administrative support to the Director, including scheduling meetings and managing logistics.
• You will attend key meetings to capture minutes, track action items, and support follow-up communications.
• You will prepare executive-level reports, presentations, and correspondence aligned with organizational priorities.
• You will assist with tracking operational and capital budgets, including timely invoice processing.
• You will support project tracking and provide status updates for facilities, maintenance, and engineering initiatives.
• You will help maintain asset management systems, preventive maintenance schedules, and EHS compliance records.
• You will contribute to data coordination for facilities systems, ESG programs, and vendor bid process reporting.

Education & Experience Requirements

This level of knowledge is normally acquired through completion of an associate or bachelor’s degree in business, facilities management, or related field or equivalent work experience of 3 - 5 years.

• Ability to learn complex tasks quickly and repeat with minimal errors.
• Excellent PC skills and proficiency in Microsoft Office Suites (Word, Excel, Outlook, PowerPoint, Projects, Visio)   
• Excellent interpersonal, verbal, and written communication skills
• Excellent organizational skills: ability to prioritize and handle multiple tasks simultaneously.
• Demonstrated ability to handle significant fluctuations in volumes while meeting extremely stringent deadlines.
• Ability to deal with confidential information in a discrete manner.
• Familiarity with facilities operations.
• Experience supporting senior leadership or managing cross – functional communications.
• Facility Management Professional credential and/or designations in the facilities management and/or OSHA360 EH&S environment.